Roles & Responsibilities

Job Description:

The Admin Executive is responsible for overall office administrative support tasks, including but not limited to the following:

• Overall office administrative support:
• Arrange delivery/courier services, collect and distribute the letters;
• Handle matters relating to office tenancy, renovation and relocation;
• Arrange office maintenance and other necessary services in the office including but not limited to a cleaner, printer, and landline;
• Liaise with a telecommunications company for the purchase, renewal or termination of a company mobile phone.
• Maintain office supplies stocks and prevent wastage;
• Attending to guests at the reception and incoming phone calls;
• Manage all travel-related matters including but not limited to hotel booking, transportation arrangements, visa application, travel insurance etc. for business trip travellers;
• Liaise with hotels, airlines and travel agencies for corporate rate agreement renewal and other ad-hoc duties;
• Support all logistic matters for company events such as meetings, Yearly Workplan seminars, etc.;
• Handle all expatriate housing matters such as relocation, renewal of contract, repatriation etc.
• Document control including but not limited to company policies, contract documents, compliance-related documents, and documents obtained through internal audit.
• Support HR team to handle administrative tasks
• Any other ad-hoc duties as assigned by HOD

Requirements

• Minimum 3 years of office administrative experience, preferably in industrial/engineering/manufacturing business
• Good interpersonal and communication skills
• Meticulous, detail-oriented and observant
• Experience working with Japanese companies will be advantageous

Please email your resume in MS Word format to us ivytan@jobally.com.sg

EA Licence No 18C9228 Registration No. R1108261 (Tan Li Tze)

Tell employers what skills you have

Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Interpersonal Skills
Administration
Payroll
Hotel Booking
Travel Insurance
Office Administration
MS Word
Transportation
Telecommunications
Communication Skills
Administrative Support
Team Player
Human Resources
Audit
Able To Work Independently
Japanese