Roles & Responsibilities

We are seeking a highly motivated and detail-oriented individual to join our team as a Admin Assistant (Tender). This role will provide vital support in managing the tender process, coordinating administrative tasks, and assisting with other ad hoc duties related to tender submissions.

Responsibilities:

• Assist in managing the end-to-end tender process, including identifying tender opportunities, evaluating requirements, and preparing tender submissions.
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• Coordinate and maintain the tender documentation repository, ensuring all necessary documents are organized, up-to-date, and easily accessible.
• Support the administrative aspects of the tender process, including organizing meetings, scheduling deadlines, and maintaining accurate records of tender activities.
• Coordinate with various internal stakeholders to gather necessary information such as quotations from suppliers, supporting documents, and pricing details for tender responses.
• Assist in proofreading and editing tender submissions (i.e preparing powerpoint slides) to ensure accuracy, consistency, and adherence to formatting requirements.
• Assist in maintaining the marketing e-library database of tender opportunities/ awarded tenders, tracking tender bidding progress, and providing regular updates on the status of tender submissions.
• Monitor and ensure that tender submission due dates are strictly adhered to, including the checking, binding, packing, and preparation of outgoing submissions.
• Other tender related works.

Requirements:

• Diploma or Higher Nitec qualification from a recognized Polytechnic or ITE institution, preferably in Business Administration, or a related field.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Good written and verbal communication skills, with a keen eye for detail and the ability to summarize information effectively.
• High Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), with experience in formatting documents and creating professional presentations.
• Knowledge of tender processes is a plus, but not required.
• ACMV/M&E industry.

Location 416175. Mon - Fri 830am to 530pm. Alt. Sat 830am to 1pm.

Only shortlisted candidates will be notified.

Tell employers what skills you have

Microsoft Office
Microsoft Excel
Bidding
Tender Process
Administration
Data Entry
PowerPoint
Tender Submissions
Administrative Support
Proofreading
Scheduling
Pricing
Ability to Prioritize