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Secretary (1 yr contract) - MNC/CENTRAL/up to $4k #HAO
- 2023-10-06
-
Singapore, Singapore
Secretary (1 yr contract) - MNC/CENTRAL/up to $4k #HAO
Job Description
Salary: up to $4000
Duration: 1 year contract
Working Days & Hours: Mon-Fri Office Hours
Location: Downtown
Job Description:
· Provide overall administrative and operational support.
· Assist in day-to-day company operations and duties, including handling/filtering incoming phone calls, attending to visitors/clients, arranging despatch/courier service, opening mailbox & distributing mail, etc.
· Assisting leaders and team members in all manner of work and office-related tasks.
· Create name lists, reports, communication materials, and other business documents.
· Scanning, filing, copying, faxing, binding, and other documentation requirements.
· Assist in organizing internal and external function/events/meetings when required.
· Coordinate Onboarding and Offboarding logistics for employees, interns, and contractors.
· Get ready the workstation to ensure all computers set and stationery is all set up.
· Apply for mobile phone, name card, building, and office access card.
· Support and coordinate recruitment processes (such as job advertisements posting and arranging interviews for suitable candidates & etc.)
· Administration assistance to all corporate visitors throughout their stay issues regards to booking of meetings room, access card, Wi-Fi access, and purchase of foods and drinks for the event.
· Plan travel arrangements and expense reports. Handle all the travel arrangements include flight, hotel, conference room, and visa application.
· Preparation of expense reports with necessary approval, assisting in reconciling credit card charges/cash expenses/ travel claims to ensure accurate reimbursement.
· Monthly tabulation and submission of the mobile phone bills.
· Liaise with external parties (e.g., Service Providers/ Vendors, Visitors, Candidates, Counterparties, etc.)
· Assist with vendors sourcing (e.g., office equipment, courier, caterers, contractors, etc.)
· Work closely with Tea Lady to upkeep and maintain office and pantry cleanliness and tidiness.
· Upkeep and maintain adequate supplies in utility rooms (e.g., stationery, copier papers, and others). Ordering stationery, pantry supplies management, etc.
· Coordinating with building management on repair and maintenance.
· Any other ad-hoc administrative support that may arise as assigned by the Office Manager and Managing Directors
Job Requirements: Min Diploma in Secretarial or similar w min 3 yrs of relevant experience
Interested candidates, please submit your resume to: allylok@recruitexpress.com.sg
Ally Audrey Lok Xin Woon
Recruit Express Pte Ltd (Healthcare & Lifescience)
Company EA Licence number : 99C4599
Personnel EA License: R21102307
allylok@recruitexpress.com.sg
Tell employers what skills you have
Microsoft Office
Microsoft Excel
Travel Arrangements
Arranging
Healthcare
Administration
Communication Skills
Administrative Support
Team Player
Sourcing
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