Sr / Executive Assistant , (Pre Hospital) , ClinicalOps – 11496SF
•    Location @ WoodlandsCampus
•    Office Hours 5 days
•   Perm role
•    3 - 4 mth bonusper annum (inclusive of AWS/ PB/ VB)

•   Admin support to HOD
o    Provideadministrative support to Clinical and/or Ops Head of Departmente.g. calendaring and meeting scheduling.
•   Admin support for the operations of the facility
o   Update, maintain and publish relevant rosters
o    Secretariat support for meetings e.g. bookingof the rooms, setting up of projectors etc.
o   Maintain overall record-keeping for staff e.g. Mask fittingand vaccination records, mandatory training by all staff
o    On and off boarding of staff, e.g. applicationfor IT access, arranging for uniform, desks assignment, arrangingfor orientation etc.
o    Verify attendance,claims records of staff; process various type of claims based onHR’s claims e.g. transport, conference, shift allowances etc.
o    Source and purchase items for the operations ofthe facilities e.g. stationery, furniture etc.
o   Assist in raising purchase request, coordinate delivery ofconsumables and installation for complex procurement.
•   Department Secretary for Emergency Medicine
o    Coordinate with Clinical Services to monitorthe compliance to the requirements for
   Supervision of conditionally registered medical staff (e.g.assignment and monitoring of assigned supervisors, submission ofsupervision reports etc.)
    Accreditation& Credentialing process including renewals of BCLS/ACLS andother documentation requirements.
   Doctors’ BCLS/ACLS and other required renewals/certificationfor practice
o    Continuing professionaleducation (CPE) for doctors (including submission to SMC for CMEpoints), in coordination with Clinical Services and L&D.
o    Administrative and documentation requirementsfor compliance to practice standards as assigned by departmenthead, e.g. the collation of Mortality & Morbidity forms forreporting.
o    Serve as a liaison withexternal parties and manage inter-hospital/external billings forthe department in the following:
    Doctors’teaching sessions, court attendances etc
   Maintain subscriptions and licenses and copyright purchasesfor the department
    Invoices for supportservices from vendors/other institutions
o   Assist with research-related administration for thedepartment e.g. collate doctors’ research projects,submission.

How to Apply: send your resume to:jocelynchan@recruitexpress.com.sg    or telegram@jocelynchan ASAP!    
  
Jocelyn Chan| Consultant | Recruit Express Pte Ltd (Healthcare& Lifescience) Company EA Licence number : 99C4599 Personnel EALicense: R1331820