Roles & Responsibilities

Description:

• To handle incoming and outgoing documents and drawings and ensure proper tracking, duplication and distribution to appropriate parties in accordance with established procedures.
• To control incoming and outgoing project records in accordance with established procedures.
• To duplicate and distribute documents.
• To facilitate timely document review, approval and documentation in an effective and efficient manner.
• To control all aspects of documentation throughout the project’s life cycle such as:
• Catalogue, post, distribute, track and compile hard and soft copy.
• Assist the project team by co-ordinating document status and distribution.
• Audit documents to ensure project files are current and all stakeholders are adopting the prescribed documentation protocol.
• Enforce Project Documental Control policies and procedures to assist in maintaining a current and organized project document management system.
• Provide support for the Change Control and Document Control processes for the project.
• Track all documents correspondences and transactions.
• File and archive documentation to facilitate easy retrieval.
• Assist completion of requests, searches and queries from any project member.
• Prepare and handover all final as-built documentation.
• Any other duties deemed necessary.

Requirements

• Minimum “O” levels with at least 2 years of relevant working experience in document management.
• Strong communication skills, both written and spoken.
• Has good document control & administrative skills.
• Knowledge on ISO 9001 standards will be preferred.
• Good working knowledge of MS Office, and adept at spreadsheets and file management systems.
• Prior experience with Project Information Management System is preferred.

Tell employers what skills you have

Document Management
Microsoft Office
Microsoft Excel
Construction
Archiving
Information Management
ISO
MS Office
Protocol
ISO 9001
Spreadsheets
Change Control
Audit
Document Review