Primary Objectives of Position

Manage a procurement team to ensure the procurement policies and procedures are in alignment with Strategic Thrust 3 to be an efficient organization with efficiency and governance processes.

Job Responsibilities

. To ensure procurement administration are processed in accordance with the finance SOP. Any pitfalls to be addressed and effective measures to be implemented

. Mange and guide a team of procurement executives in the performance of the daily procurement activities

. Maintain and update policies and procedures with respect to procurement activities

. Implement and provide suggestions and feedback on the appropriate policies, procedures and internal controls for procurement activities

. Provide advice to internal and external stakeholders on all procurement-related matters and ensure they are compliance with procurement policy and procedures

. Lead contract negotiation and supplier management process to ensure quality, pricing and delivery objectives are met

. Create and review reports for analytic purposes and identification of sourcing opportunities

. Participate in cost-savings exercises and provide monthly report

. To develop, identify and manage vendors' performances . Carry out suppliers' assessment periodically

. Perform vendor screening, supply market research and analytical studies to identify and select potential suppliers to be added to the pre-approved vendor list

. Partner with stakeholders to evaluate the performance of the existing/new vendors and ensure the work performed are in accordance with the contracts . Review the contracts and obtain support from the Legal department when needed

. Ensure that contracts and claims are closed out properly

. Maintain vendor master, price list and item list

. Review, update and maintain purchase orders until they are closed. Ensures orders adhere to supplier agreements and contracts report non-conformances

. Manage insurance, notarisation and claims for AWWA wide (excluding Stafff insurance)

. Liase with internal and external auditors with relation to procurement process and administration.

. Manage the career development of the procurement admin team members and identify areas of training needs

. To perform any other duties assigned by the supervisors.

The above activities are no means exhaustive and are subjected to amendment whenever is needed.

Specifications

. Minimum Degree

Knowledge/Skills

. IT Savvy, experience in Oracle

. Proficient in Microsoft Office Application, excel and powerpoint

Attributes (functional or leadership competencies)

. Able to communicate effectively with different levels of internal and external stakeholders

. Must be meticulous and analytical

. Team player, multi-tasking and work in a fast paced environment