Roles & Responsibilities

Job Title: Administrative Executive

Location: Singapore

Company Description: We are a reputable and fast-growing organization in Singapore, specializing in water filtration systems . As a leader in our field, we are committed to delivering exceptional services to our clients. We are currently seeking a highly motivated and detail-oriented Administrative Executive to join our dynamic team.

Job Summary: The Administrative Executive will play a crucial role in ensuring the smooth and efficient operation of our office. The ideal candidate will be responsible for performing a variety of administrative tasks, coordinating office activities, and providing support to the management team. We are looking for someone who is organized, proactive, and able to handle multiple tasks with minimal supervision.

Responsibilities:

• Provide general administrative support, including managing phone calls, emails, and correspondence.
• Maintain an organized and efficient filing system, both physically and digitally.
• Coordinate and schedule meetings, appointments, and travel arrangements for the management team.
• Prepare and distribute internal memos, reports, and other documents as required.
• Assist in the preparation of presentations, meeting materials, and agendas.
• Conduct research and compile data to support various projects and initiatives.
• Assist in the recruitment process, including posting job advertisements, scheduling interviews, and maintaining candidate records.
• Coordinate and liaise with external vendors, suppliers, and service providers.
• Assist in the preparation and monitoring of budgets, expenses, and office supplies.
• Manage office facilities and equipment, ensuring proper maintenance and functionality.
• Support the implementation of administrative policies, procedures, and initiatives.

Qualifications:

• Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
• Proven work experience as an Administrative Executive or similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent communication skills, both verbal and written.
• Attention to detail and a high level of accuracy in completing administrative tasks.
• Ability to handle confidential information with professionalism and discretion.
• Strong problem-solving and decision-making abilities.
• Ability to work independently and as part of a team, with a proactive and positive attitude.
• Knowledge of office management systems and procedures.

If you are a motivated and reliable individual with a strong administrative background, we invite you to join our team. We offer competitive compensation packages, opportunities for growth, and a supportive work environment.

Tell employers what skills you have

Outlook
Excellent Communication Skills
Budgets
Microsoft Office
Microsoft Excel
Water Filtration
Ability To Work Independently
Travel Arrangements
Office Management
Administration
Attention to Detail
Administrative Support
Scheduling
Ability to Prioritize